Road Metal Material charged direct to works: -

 

Road Metal Material charged direct to works: - Material required for the execution of a work may be either obtained from stock or purchased from the market. The value of the materials issued from stock is recovered from the contractor doing work if it is let out on through rate basis. If however tae work is let out on labour basis or it is executed by engaging departmental labour, the cost of the material is debited to the estimate of the work. In the case of minor work the value of the materials is debited to the work concerned as a final charge. In major works the value of the materials may be passed through the suspense head materials before charging it to the work concerned.

ROAD METAL: All materials required for the construction or maintenance of a road is stacked along the road side and its kilometer wise account is maintained on form D.F.R (P.W) 16. Road metal is charged to a final head. The form shows kilometer wise account of the receipt, disposal and balance of each kind of road metal.

Rules for maintaining road metal returns: - The general rule for upkeep of the Road Metal Return is as:

1.     This return shows mile by mile, the receipt, disposal and balances of road metal of each kind (stone, kankar etc.)

2.     All metal stacked at road side, which has been measured, is invariably entered in the receipt column of this return against the mile, to which the transaction relates.

3.     The voucher number or, if the metal has not been paid for, the measurement book number and the page are always quoted in support of all receipts and issues.

4.     All receipts and issue are supported by measurements recorded in the regular manner in a measurement book.

5.     Book balances are carried forward except where the actual balance exceeds the book balance.

6.     Separate statements are ordinarily kept for metal collected for annual repairs, for renewals and for petty repairs.

Uses of Road Metal Return: - The balances are useful for assessing requirements for the next year. Nil balances for a long period in any particular section indicate neglect in the work of gangs and want of care on the part of the Assistant Engineer and the Overseer.   

Method of checking Road Metal: - Check measurements of road metal are recorded by the Executive, the district or the Assistant Engineer, in the note books instead of in measurement books. This is done as no payments are to be made on these check measurements and in the case of the measurements recorded in the measurement book, payment or adjustment is necessary for their being crossed. A refrence to the number of the note book and its pages is always entered in the column, “Voucher No. or measurement book no. and page no.” against actual in form.

Shortages and Surpluses: - Metal found surplus is atonce taken as receipt. The shortage is noted down in red in the remarks column and carried forward from month to month. The quantity of metal found short is not to be reduced till its cost is recovered or the loss is written off with the approval of the competent authority.            

QUESTION: Draw form of Road Metal Returns and post the accounts of painted kilometers nos. 1, 2 and 3 of Lucknow – Sultanpur road for the period of April 2004 to July 2004 from the following data:

Month at the end Of which balance Was measured.	Item	K.M.1		K.M.2		K.M.3
		Qty.	Page No	Qty.	Page No	Qty.	Page No
April ‘2004’	P.R Stone grit 1.0 cm to 1.3 cm.	10.0 cu.m	12/78	14.0 cu.m	13/78	16.0 cu.m	14/78
	Mexphalt 80/100	13 drums	13/78	14.5 drums	13/78	15 drums	14/78
May ‘2004’	P.R Stone grit 1.0 cm to 1.3 cm.	10.0 cu.m	28/78	12.5 cu.m	29/78	16.0 cu.m	30/78
	Mexphalt 80/100	13 drums	28/78	13 drums	29/78	15 drums	30/78
June ‘2004’	P.R Stone grit 1.0 cm to 1.3 cm.	5.5 cu.m	41/78	10.5 cu.m	41/73	9.0 cu.m	42/78
	Mexphalt 80/100	05 drums	41/78	11 drums	42/78	09 drums	42/78
July ‘2004’	P.R Stone grit 1.0 cm to 1.3 cm.	20.5 cu.m	53/78	20.5 cu.m	54/78	24.0 cu.m	54/78
	Mexphalt 80/100	09 drums	53/78	9 drums	54/78	09 drums	54/78

Solution:

Form 16/6A

Statement of receipt, issues and balances of Road Metal / Tar and Bitumen for patch work.

Division:

Sub – division:                                                                                 Stock situated at: